This is the first article in a guide that will walk you through the process of connecting Moss and Xero. If you follow this guide step by step, you will have successfully connected Moss and Xero by the end.
Purpose of this article:
To ensure a smooth integration, you’ll need to review your Xero account setup, confirm that the user connecting Moss has the required permissions, and prepare the necessary elements in Xero such as your chart of accounts, suppliers, tracking categories, and tax rates. With this setup in place, you can ensure a seamless and automated data flow from day one with no need for manual corrections.
Checklist before you connect
Create a Moss Balance Account in Xero (mock bank or credit card account to record Moss payments and top-ups)
Create a Default Supplier (optional) in Xero for Moss transactions without a specific vendor (MOSS DEFAULT SUPPLIER)
The Moss Balance Account
If you use a Moss Credit account, you may have to set up two mock bank accounts. One for your Moss Credit balance and one for your Moss Wallet balance.
Setting up the Moss Balance Account(s)
Setting up the Moss Balance Account(s)
In Xero, go to "Accounting" > "Bank accounts"
Create a new account (Click on “Add Bank Account”)
Select “Add without bank feed” in the top right corner (Moss does not connect via bank feed as all transactions are posted automatically as reconciled into Xero. Moss fully automates receipt and statement reconciliation with our Xero integration which is more reliable than a native bank feed connection).
Provide a meaningful name for your Moss account, such as 'Moss Balance Account'. Set a dummy account number, such as 0000 or 1234 and click "Add account" on the bottom right corner.
This bank account will be used to reconcile your Moss statement. All Moss payments (credit card transactions, Wallet payments) are posted against this bank.
Creating the Default Supplier (Optional)
Moss allows posting Credit card transactions either on a single collective supplier account (your Moss Default Supplier) in Xero. Alternatively you can select posting transactions against the respective supplier accounts of the merchant. Also a hybrid approach is possible. In this case you would assing single suppliers to larger subscriptions and invoice payments via Moss cards, but use a single collective Moss supplier for all other spend (such as smaller employee expenses).
If you want to post FX conversion fees or Pay with Moss payment fees as separate expenses, Moss also requires a Default Supplier for these transactions.
Create a new contact in Xero (Xero does not allow creating new suppliers, but you will be able to use a contact for the initial setup.
Creating the Default Supplier
Creating the Default Supplier
Navigate to "Contacts" > "Suppliers"
Click "New contact"
Use a meaningful name, such as “Moss Default Supplier”. All other fields can be left blank. Click “Save & Close” in the bottom right corner.
You have finished the preparations.
You are now ready to start connection Moss and XERO.