Note: this feature is only available for customers registered in the UK.
This feature allows UK customers to apply commute deduction on mileage claims. For mileage rates where commute deductions are active and the start or destination of a business trip is an employees home or office address, Moss deducts the ordinary commute the employee would have driven anyway and only reimburses the additional distance.
Who can do it
Only Admins can configure commute mileage deduction rules in the mileage settings.
How to set up commute mileage deductions
The logic for mileage deduction is applied based on the logic you have set up for mileage rules for your company. You can configure the dedication per milage rate.
Mileage deduction are automatically disabled for any governmental or new custom mileage rates.
Mileage commute deductions can be set up by following those steps:
Go to ‘Settings’ and click on ‘Reimbursements’
Open the ‘Mileage’ tab
Select the mileage rule for which a commute deduction should apply.
Within the mileage rule, tick the box ‘Deduct commute from business mileage’
Note: If you want to the commute deduction to apply to all mileage rates, you need to tick the box in all your existing mileage rules.All upcoming mileage claims, to which a rule applies where mileage deduction was enabled, will automatically deduct the commute distance.
In the mileage rule overview you can view which rules have the commute deduction enabled.
When commute deductions apply
A deduction only applies when the saved home/office address in a submitter's profile is used. Manually typed addresses do not trigger the deduction process. Home/office addresses can be distinguished via an icon from regular manual address entries.
When an address is missing, it will block the user from submitting mileage claim for this rate and guide submitters to add the missing address in their profile.
Roundtrips
For roundtrips the commute deduction will be applied in both travel directions.
How to add an office or home address
The home and office addresses can be added in each users own profile by themselves.
Web: You can find your own profile by hovering over your name in the bottom left corner and then clicking on ‘Profile’. There you can find two fields called ‘Home address’ and ‘Office address’ that need to be filled out for the commute deduction to work.
Mobile: To enter your addresses on your phone, open the app and go to ‘Profile’ > ‘Reimbursement information’. Fill in the fields for your home address and office address.
How to spot a commute deduction during the mileage/reimbursement lifecycle
Submission step:
If the commute deduction applies to a new request, the deducted distance will be already visible during the submission process.
Review & Approve steps:
Reviewers and approvers will be able to view if the trip started at their home address and an overview of how the distance was calculated and how much was deducted.
When mileages get edited during the review process, the reimbursable distance also gets recalculated and auto-updated.
Exporting mileages claims with commute deductions
Generated documents show commute deductions as separate row that deducts trip distance (actually driven distance) by commute deduction to get the reimbursable distance which is used to calculate the reimbursement payout.
Downloading mileages claims with commute deductions
Custom export formats allow using these values:
Trip distance in unit: actually driven distance
Commute deduction in unit: deducted distance from actually driven distance
Reimbursable distance in unit: the actually driven distance subtracted by an employee’s regular commute distance, so the basis for the paid out mileage reimbursement