Moss gives you flexible options for splitting expenses across card payments, supplier invoices, purchase request, and reimbursements. This allows you to attribute spend accurately to VAT rates, accounts, cost centres, and more.
You can choose between:
Automatic splits using our extraction tool, you can split spend items by:
Manual splits, which give you full control to define splits by any accounting attribute to meet your specific workflow needs.
Split a spend types by VAT rate
Note: If this is currently not included in your plan, you can trial this feature or speak to your CSM or reach out to customer support at support@getmoss.com.
This option groups all line items that share the same VAT rate into individual accounting entries. The booking text will note the VAT rate applied to each grouped line, which you can overwrite with any booking text you need.
When selected:
Moss will prompt you to input the values per VAT rate.
You can enter either gross or net amounts. Moss calculates the rest automatically.
Totals are validated against the original transaction.
This method is ideal for receipts or invoices with different VAT rates, but where a full line item breakdown is not required.
Split a spend item by line item
Note: If this is currently not included in your plan, you can trial this feature or speak to your CSM or reach out to customer support at support@getmoss.com.
This option uses OCR to automatically extract individual line items from an invoice or receipt, based on the booking text.
When selected:
Moss displays each extracted item, typically including booking text and gross amount.
You can adjust each line by updating VAT rate, or editing gross or net values.
Moss calculates totals per line and validates them against the original invoice total.
This method is useful for multi-line invoices or receipts where individual items such as products, services, or delivery need to be coded differently.
Split a transaction manually
Manual splitting offers full flexibility and customisation. It allows you to define splits by any accounting dimension, including VAT rate, expense account, cost centre, booking text, quantity, and unit price.
When to use manual split
Manual splits are useful when:
You need to allocate multiple VAT rates on a single receipt or invoice.
Different parts of a transaction must be coded to separate accounts, for example, delivery and product.
Spend must be attributed to multiple departments, cost centres, or projects.
You want to split a total by percentage.
Quantity and unit price fields are required for accounting accuracy.
How to split a transaction manually
If you would like to select which fields to split a transaction by:
Open a transaction from your Moss dashboard.
Click “Split transaction” and select “Manual split”
In the setup view, choose the fields you want to split by, such as VAT rate, expense account, or booking text. (VAT is selected by default)
Click “Apply” to open the split table.
If you would like to split line items quicker, you can also select “+ Add line”, and if you need to add a new column, you can select “split” on the field row that you want to split by. As a final option, you can also use the settings cog in the table to select and unselect columns.
Entering split details
Enter values for each line. Moss calculates the corresponding net, VAT, and gross totals.
Use + Add line to insert new rows.
Duplicate or delete rows using the row menu.
Apply values across rows using bulk edit.
Use Full Screen Mode to expand the table and reduce scrolling.
Understanding the totals
Moss calculates net, VAT, and gross totals per line as you enter data.
A summary widget compares the total of all lines to the original transaction amount.
A green check mark confirms when totals are aligned.
Saving your split
Moss saves your progress automatically. You can return later to complete it.
Once validated, the transaction is ready for approval or export.
Using Full-screen mode
If you have many columns and would like an advanced view, select the wide screen view and the table will utilise the width of your screen. You can toggle between both views as well.
The Full-screen button:
The Full-screen view:
Additional Notes
You can add or remove split dimensions at any time using the column settings.
Splitting works consistently across all spend types in Moss.