The payment status of invoices or reimbursements can be managed directly in Moss and then be transferred to DATEV Unternehmen Online (DUO) or Kanzlei Rechnungswese (ReWe). If an invoice or reimbursement is not settled in Moss but in DATEV, the payment run is taking place there.
Overview
Status "Paid" in Moss:
Invoices and reimbursements that are flagged as "Paid" in Moss are exported to DATEV Unternehmen Online with a value in the field "Paid on". Invoices in DATEV Unternehmen Online are then automatically flagged as "Paid" and excluded from the payment run.Payment status in DATEV Unternehmen Online and ReWe payment run:
The payment status in DATEV Unternehmen Online is not transferred to ReWe. The payment run in ReWe is solely based on the supplier settings.Independence of payment flow in DATEV Unternehmen Online:
The payment flow in DATEV Unternehmen Online is independent of the booking status. Invoices can also be paid after they have been posted and imported into ReWe.
Payment process in Moss
PwM (Pay with Moss)
The status is set automatically when payments are made via Moss.
Invoices are flagged as "Paid" in DATEV Unternehmen Online accordingly.
SEPA payments via export files
Payments via SEPA are automatically or manually flagged in Moss before the status is transmitted to DATEV Unternehmen Online.
Important: SEPA payments can be reconciled both manually and automatically.
Manual status setting in Moss
Invoices in Moss can be manually flagged as "Paid".
This transfers the status to DATEV Unternehmen Online and excludes them from the payment run.
For the manual status, "Mark as paid" is selected for the relevant invoice.
This status is also reflected in the export overview: "Paid - manually".
Regardless of whether the status "Paid" was set automatically or manually in Moss, the invoice is marked accordingly with a "stamp" in DATEV Unternehmen Online.
An invoice that is not paid yet is missing this stamp.
Payment run in DATEV
Payment run from DATEV Unternehmen Online
Select invoices: Only outstanding invoices that are not flagged as paid are included in the payment run.
Create payment proposal: DATEV Unternehmen Online creates a payment proposal based on outstandig invoices.
Approval and transfer: The payment file is created and transferred to the banking system.
Payment run from ReWe
The payment run in ReWe is independent from the payment status in DATEV Unternehmen Online:
Settings for suppliers in ReWe control which payments are considered.
The payment status from DATEV Unternehmen Online has no influence on the ReWe payment run.
Note: The payment status of an invoice is updated in real time from DATEV Rechnungswesen in Moss using two-way synchronization.
Examples
The following scenarios are examples of the export of invoices from Moss to DATEV Unternehmen Online.
Example 1: Direct debit payment
Situation:
Supplier 1 is paid via direct debit payment.
Invoice RE123 is flagged as paid in Moss.
Export behaviour:
When exporting to DATEV Unternehmen Online, invoice RE123 is transferred with a date in the field "Paid on".
Result: The invoice appears in DATEV Unternehmen Online as "Already paid".
Example 2: Bank transfer
Situation:
Supplier 2 is paid via bank transfer.
Invoice RE345 is flagged as not paid in Moss.
Export behaviour:
When exporting to DATEV Unternehmen Online, no payment date is transferred. This means that the invoice remains available in the payment run and can be instructed for payment from there.
Result: The invoice appears in DATEV Unternehmen Online as outstanding and can be edited accordingly.
Summary of differences
Payment method | Status in Moss | Behaviour while exporting to DATEV | Result in DATEV |
Direct debit | Paid | Transfers the payment date | Invoice is paid |
Bank transfer | Not paid | No payment date is transferred | Invoice is part of the payment run |