After successfully matching a purchase order with an invoice, and confirming that no additional invoices are anticipated for that particular purchase, the purchase order can be transitioned to a "Closed" status.
Once a purchase order is closed, it becomes ineligible for matching with any new invoices. In addition, existing connections between the closed purchase order and its associated invoice(s) cannot be removed. A purchase order can however be re-opened if there are missing invoices of other elements that need updating.
Close a purchase order
Log in to Moss.
Click on “Purchases” in the side navigation.
Select the purchase order that you wish to close.
Click on “Close PO” in the purchase order footer.
You can close a purchase order at any time after approval, not requiring an invoice to be linked to the purchase order. This can be done, if e.g. the order is not valid anymore or there is no need to go through with the previously planned purchase.
Approving invoices of purchase orders can happen regardless of whether the purchase order has been closed or not.