How many times have you heard finance teams complain about their lack of visibility over committed spend? Or about receiving unexpected invoices for spending that hasn’t gone through a formal approval process?
Purchase requests intend to address these issues by creating a formal and transparent process in Moss to ensure that all invoice spend can be approved before being committed, preventing last minute surprises for controllers and financial planners.
The purchase request flow comprises 5 easy steps ⬇️
The lifecycle of a purchase request
Submitting a purchase request.
As a first step, a purchase request needs to be submitted.
Whenever employees identify the need to purchase goods or services and know the supplier that they wish to work with, they can log in to Moss and easily request approval before proceeding with their purchase.
Approving, rejecting or challenging a purchase request.
Once the purchase request is submitted, it will be sent to the relevant approver using the existing approval policies for invoice spend.
Before this purchase is committed with the supplier, the relevant approver(s) will have the opportunity to review it and formally approve, reject, or challenge it if further details are needed.
Uploading an invoice
Once the purchased goods or services have been delivered, the corresponding invoice received from the supplier needs to be uploaded to Moss. This can be done either manually or by forwarding it to your invoice inbox, to ensure that the relevant payment takes place.
Matching an invoice to a purchase request
Upon uploading the invoice, Moss will attempt to automatically match it with the corresponding purchase request based on a series of common fields between the two documents.
Invoice approval of purchase requests (optional step)
As soon as the invoice details are confirmed during the accounting review, and the invoice has been matched to the corresponding purchase request, Moss will check for discrepancies between the two to determine the optimal approval flow.
Closing a purchase request
After successfully matching a purchase request with an invoice, and confirming that no additional invoices are anticipated for that particular purchase, the purchase request can be closed.
Additional questions: