On the expected delivery date, the purchase order verifiers are notified to update the status of the delivery and generate a Goods Received Note. Verifiers are asked to enter the received quantities for each of the ordered items.
This information is stored in Moss and can be accessed by accountants when matching invoices to the purchase order, assuring that the company is only paying for the goods that were effectively received.
Receive goods and create a Goods Received Note
Navigate to the “Purchases” > click to the "Open" tab under open the relevant purchase order.
Click ‘Receive goods’ in the purchase order footer.
Enter the delivery date (defaults to current date).
Enter a comment (optional).
Attach any relevant delivery documentation (optional).
Enter the received quantities for each of the items, alternatively click “Mark all as received” if all items have been delivered.
Click “Create Goods received note”.
The received quantities are updated in the Items Overview table and a PDF version of the Goods Received Note is generated.
Multiple partial deliveries
In case an order is delivered over several days you can record multiple partial deliveries. Follow the steps above until the deliveries have been completed. The items ”Received” quantities will reflect the total quantities delivered.
Configuring default delivery verifiers
Admins can configure which users are automatically assigned as verifiers when a purchase order is created. This setting can be found under "Settings" > "Accounts" "Payable" > "Delivery Verification".
The default verifier list can include any combination of:
The requester
All users with the Purchases permission
Default verifier(s) defined in supplier settings
Verifiers can still be edited manually on individual purchase orders after the defaults are applied.
Imported purchase orders: For purchase orders imported via email, the requester is identified by the Moss user account associated with the submitting email address, where one exists.