This is the third article in our NetSuite Guide, which explains how you can export data from Moss and import it into AFAS.

If you have any questions about how to connect Moss and AFAS, please read the first and second article in the guide first.

You can export all your data from Moss directly into your accounting system.

Here you can read instructions on how to export the various data.

Follow these steps to go to the export page:

Open Moss
Click on “Export” in the feature overview
Now go to one of the instructions below, depending on which expenses you want to export.

Export card transactions from Moss into AFAS

Follow these steps to export your card transactions from Moss and import them into AFAS.

Make sure you are in the “Card Transactions” tab.
Now select the card transactions you want to export.
If you want to export all transactions at once, simply click on the box at the top of all items to select all.
To export the items, click on “Export items.” The number will change depending on how many items you have selected.
A side window will open where you have to click on “Export” at the bottom.
If you want to post into an accounting period different from the transaction date, you can select a period from dropdown. Please select the checkbox first, then select a period. Moss will then post transactions into that period.

Export invoices from Moss into AFAS

Follow these steps to export your invoices from Moss and import them into AFAS.

Make sure you are in the “Invoices” tab.
Now select the invoices you want to export.
If you want to export all invoices at once, simply click on the box at the top of all items to select all.
To export the items, click on “Export items.” The number will change depending on how many items you have selected.
A side window will open where you have to click on “Export” at the bottom.
If you want to post into an accounting period different from the invoice date, you can select a period from the dropdown. Please select the checkbox first, then select a period. Moss will then post the invoice into that period.

Export reimbursements from Moss into AFAS

Follow these steps to export your reimbursements from Moss and import them into AFAS.

Make sure you are in the “Reimbursements” tab.
Now select the reimbursements you want to export.
If you want to export all reimbursements at once, simply click on the box at the top of all items to select all.
To export the items, click on “Export items.” The number will change depending on how many items you have selected.
A side window will open where you have to click on “Export” at the bottom.
If you want to post into an accounting period different from the invoice date, you can select a period from the dropdown. Please select the checkbox first, then select a period. Moss will then post the invoice into that period.

Export balance movements from Moss into AFAS

Follow these steps to export your balance movements from Moss and import them into AFAS.

Make sure you are in the “Balance movements” tab.
Now select the balance movements you want to export.
If you want to export all balance movements at once, simply click on the box at the top of all items to select all.
To export the items, click on “Export items.” The number will change depending on how many items you have selected.
A side window will open where you have to click on “Export” at the bottom.
If you want to post into an accounting period different from the transaction date, you can select a period from dropdown. Please select the checkbox first, then select a period. Moss will then post transactions into that period.

Export prepaid expenses from Moss into AFAS

Follow these steps to export your prepaid expenses from Moss and import them into AFAS.

Make sure you are in the “Prepaid expenses” tab.
Now select the prepaid expenses you want to export.
If you want to export all prepaid expenses at once, simply click on the box at the top of all items to select all.
To export the items, click on “Export items.” The number will change depending on how many items you have selected.
A side window will open where you have to click on “Export” at the bottom.
Prepayment releases sync into AFAS as “Manual Journal” entries.

How Moss posts into AFAS

In Afas transactions from Moss (Card transactions, Invoices and Reimbursements) import into the selected Purchase Journal for the integration.

All expenses paid from Moss (Credit card payments, but also Invoices and Reimbursements paid from your Moss Wallet) are automatically posted as fully reconciled on the Creditor with a corresponding bank entry reducing the balance of the Moss Bank account you have selected for the integration.

Cost Centers, Cost Carriers, Cost Dimensions and Project codes are assigned to these transactions as they were selected in Moss.

Find more about dimensions and Project codes and how they sync between Moss and AFAS here.