Why did we introduce the Booking Text Field when splitting transactions?
The Booking Text Field was introduced to address issues related to managing transactions with multiple invoices. For example, Travel Perk often combines different invoices (train, hotel, flight) into a single transaction, making it difficult to accurately manage invoice numbers when splitting transactions. Additionally, accounting systems have field restrictions, leading to incomplete or truncated data. The new field eliminates these problems by improving the accuracy and transparency of the data.
How do I add an invoice number to the Booking Text Field?
When entering or editing reimbursement, card transaction or invoice, during the splitting, you will find the Booking Text Field in the section of each transaction line. Enter the appropriate invoice number or other relevant information into this field for each line.
How is the Booking Text Field exported to my accounting system?
The Booking Text Field is integrated with various accounting systems in the following ways:
Datev DUO
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
AFAS
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Datev 2-Way
If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Docuware
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Exact Globe
If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Exact Online
If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Oracle Fusion
If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
MS Dynamics
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Netsuite
If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
Quickbooks
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
SAP Business 1
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
XERO
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.
CSV
If the Booking Text field is filled in both at the transaction level and for the split lines, only the fields from the split lines will be exported. If the Booking Text field is not filled in for the split lines, then the Booking Text from the transaction level will be propagated to all lines.