This article walks accountants through the process of reconciling the Moss Wallet Balance with the balance in your accounting system (e.g. DATEV, Xero or Exact). It helps you identify unexported entries and confirms that your general ledger (GL) reflects the true cash balance shown on your Moss Wallet statement.
What You Should Know First
Each Moss Wallet (e.g. for debit or credit) has its own statement.
Moss exports all transactions into your accounting system as journal entries:
Spend transactions reduce (credit) your Moss Balance Account.
Top-ups or repayments increase (debit) your Moss Balance Account.
The Moss Wallet Account in your GL should always match the ending balance on your Moss Wallet statement, assuming:
All transactions are exported
All payments and top-ups are correctly recorded
⚠️ Note: Moss Credit and Wallet transactions are tracked in separate wallets and must be reconciled independently.
Step 1: Download a Statement from Moss
Navigate to Wallet > Statements in the Moss platform.
Use the monthly statement that matches your accounting period, or click "Get custom statement" to select a custom date range.
Choose PDF format, as only the PDF includes:
Starting balance
Ending balance
Total net activity
⚠️ Avoid generating statements for today, as some transactions may still be processing.
If the Balances Don't Match
Step 1: Identify Unexported Transactions
If your accounting system balance does not match the Moss statement, some transactions may not yet be exported.
Card Transactions
Go to Card Transactions > All
Filter:
Status = Accepted
Export Status = Unexported, Exporting, Ready for Export
Review the total at the top of the table
These are card transactions accepted but not yet exported and should be deducted from the statement balance.
Wallet Payments (Invoices & Reimbursements)
Go to Export > Balance Movements
Identify:
Unexported invoice payments
Unexported reimbursement payments
Wallet Top-Ups
Export or note the total of these unexported payments.
Perform the Reconciliation
To match your Moss Wallet Account in your GL with the Moss statement:
Statement End Balance
+ Total Unexported Spend Transactions
+ Total Unexported Payments (invoices, reimbursements)
- Unexported Wallet Top-Ups
= General Ledger Moss Balance
If this equation holds true, your Moss Wallet is fully reconciled.
✅ Best Practices
Reconcile only after all pending exports have been processed.
Schedule a monthly reconciliation workflow to match your monthly closing routine.