This feature is currently in Beta for card transactions and will be extended to business expenses (reimbursements) in the coming weeks.
What is a self-issued receipt
A self-issued receipt (or Eigenbeleg in DE) is a document that replaces a missing original receipt. It serves as formal proof of payment when the original cannot be obtained. Moss enables employees to generate this document directly within the platform, ensuring that expenses remain compliant and properly documented for accounting and audit purposes.
Why it matters
Missing receipts are a common issue for Finance teams. With Moss, employees can automatically generate a compliant self-issued receipt in PDF format. This ensures:
Compliance with accounting and tax documentation requirements
Reduced manual follow-up between employees and Finance
Complete and audit-ready expense records directly in Moss
How to create a self-issued receipt in Moss
You can create a self-issued receipt from two places in Moss:
Card transactions – when no receipt is attached
Business expenses – in the "Add business expense" drawer
To create a self-issued receipt:
Click "Receipt not available"
Fill in the form fields
Tick both confirmation checkboxes to confirm accuracy and that reasonable efforts were made to obtain the original receipt
Click "Sign & create receipt"
Moss will automatically:
Generate a compliant PDF containing all entered details, a receipt number, timestamp, and the employee's name as a digital signature.
Attach the PDF to the expense and update its receipt status to Self-issued receipt.
Include the file in exports to your accounting system.
Lock the receipt to prevent further edits and preserve audit integrity.
How self-issued receipts appear in Moss
Once created, the expense shows:
Receipt status: Self-issued receipt (green label)
The generated PDF file attached under Receipt
A corresponding entry in the Comments & Activity tab noting who generated the receipt and the stated reason
Filtering self-issued receipts in Moss
Finance teams can identify and review all self-issued receipts using Moss filters:
Card transactions → Filter by Receipt status: Self-issued receipt
Reimbursements → Filter by Self-issued receipt: Yes/No