☝️ Note: In order to pay employees they need to add their bank account details to their profile. Learn how to do that here.
With Moss, you can now pay reimbursements easier than ever and ensure that your employees’ business expenses are always paid on time.
In addition, regardless of the payment method used, you can easily track the payment progress of all your reimbursements, visible both in the reimbursement tables and in the reimbursement side panel.
Pay your reimbursements with Moss
Prerequisites:
Enable Pay with Moss in the Reimbursements set-up page.
Top up your Moss Debit Wallet (only for credit customers).
Employees that want to get paid need to add their bank details to their profile page. They can find this under Settings > Profile
Once a reimbursement has been reviewed, it will move to the Payments section in the side bar navigation.
There, admins and accountants can select one or more reimbursements and click 'Pay reimbursement' on the bulk edit menu to see the list of available payment methods:
Pay with your Moss Wallet.
Manually mark as paid, whenever the payment takes place outside Moss.
⭐ Pay with your Moss Wallet 💸🧾
Once you have selected the reimbursements and clicked Pay reimbursement on the table floater, all you have to do to transfer the right amount to your employees is select Pay with Moss, review that the recipient and payment details are correct and click Pay reimbursement and finally approve via 2FA.
Note: Paying invoices is only available to users with administrator role.
Once a reimbursement has been paid, it will be marked as Paid via Moss and moved to the Paid tab.
Note: Please make sure that your employees add their payment details to the user Profile. Alternatively, you can use the payment details of the supplier linked to the reimbursement. If your suppliers don’t contain payment details, you can easily add them via Accounting > Suppliers.
Blocking the payment relevant details
Once a reimbursement has been paid, regardless of the payment method, the reimbursement fields that are relevant for the payment will be locked. More concretely, users won’t be able to add new expenses or modify the amounts of the existing expenses in the reimbursement, even if the reimbursement is sent back to draft.
In addition, users will no longer be able to Reject or Withdraw the reimbursement given that it has already been paid. Finally, they won’t be able to modify the supplier field.